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in work books with lots of data when I’m looking for something I sometimes have trouble finding a specific word or phrase that I know is in there somewhere to find feature can help by searching the workbook for you just click find and select on the ribbon then choose find

and type the word or phrase you’re looking for

when you’re done click find next in the dialog box

if the word or phrase is found the cell containing it will be selected at times you may find that you’ve made a mistake throughout your workbook or you need to swap a certain word or phrase for another word that you can use the replace feature instead I actually need to change the name of this department from accounting to finance

to continue go ahead and click replace and it will jump to the next instance automatically if you want to skip the current instance without replacing it click find next instead

alternatively to replace every instance without having to review each one click replace all

and the entire workbook will be updated

when it comes to using replace although it’s important to remember that it could find matches you didn’t anticipate and might not want to actually change generally speaking you don’t want to use replace all because it doesn’t give you the option of skipping anything you don’t want to change so you should only use this option if you’re absolutely sure that it won’t replace anything you didn’t intend it to

now that you know how to use find and replace you can put this time saving techniques to work in your Excel spreadsheets

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